Privacy Policy
Effective November 14, 2026
Thrift Ledger ("Thrift Ledger", "we", "us") is operated by Thrift Ledger LLC. This policy explains what information we collect when you use Thrift Ledger, how we use it, and the choices you have. If you have questions, email us at thriftledgersupport@gmail.com.
Information we collect
Information you give us
- Account details: your email address and password. Passwords are stored by our authentication provider in hashed form; we never see them.
- Your inventory and sales: the items you add or import, such as names, brands, categories, sizes, costs, prices, platforms, dates, notes and fees, plus your app settings.
- Imported sales files: when you import a marketplace sales file (for example from Depop), it is read in your browser and only the item and sale details listed above are saved. Buyer names and addresses in those files are not saved.
- Photos for Smart Scan: photos you choose to scan and any notes you add.
Information collected automatically
- Usage of Smart Scan: how many scans you use each month, so we can apply your plan's allowance.
- Technical information: like most websites, our hosting provider records basic request information (such as IP address, browser type and time of request) in server logs used for security and troubleshooting.
- Data stored on your device: Thrift Ledger keeps a copy of your data and some preferences (such as your sort order) in your browser's local storage so the app opens quickly. We do not use advertising cookies or tracking pixels.
Payment information
Subscriptions are processed by our payment provider, Stripe. Your card details go directly to Stripe and are never stored on our servers. We receive and store your Stripe customer reference, your plan, and its status and renewal date.
How we use your information
- To provide the service: store and sync your inventory across your devices, calculate profit and statistics, and run Smart Scan.
- To manage your account and subscription, including applying scan allowances and processing payments.
- To keep Thrift Ledger secure, prevent abuse, and fix problems.
- To contact you about your account, such as sign-in and confirmation emails, or important changes to the service or these policies.
We do not sell your personal information, and we do not use it for advertising.
Smart Scan and AI processing
When you use Smart Scan, your photos, any notes you add and, if the setting "Use my past sales to tune price estimates" is on, a short list of your recent sales (item name, brand, category and sale price) are sent to a third-party AI service provider to identify the item and produce an estimate and a suggested listing. We do not store your scan photos on our servers. You can turn off the use of your past sales at any time in Settings.
Smart Scan estimates are generated automatically and may be wrong. See our Terms of Service.
Who we share information with
We share information only with service providers that help us run Thrift Ledger, and only as needed for them to do so:
- Database and sign-in provider (Supabase): stores your account and app data.
- Payment processor (Stripe): processes subscription payments.
- Hosting provider (Railway): runs the Thrift Ledger servers.
- AI service provider: analyses Smart Scan photos as described above.
- Font provider (Google Fonts): your browser downloads the app's fonts from Google, which receives your IP address as part of that request.
We may also disclose information if required by law, to protect the rights and safety of our users or others, or as part of a sale or reorganisation of the business, in which case this policy will continue to apply to your information.
How long we keep information
We keep your account and app data for as long as your account is open. If you ask us to delete your account, we delete your account and app data within 30 days, except where we need to keep limited records (for example, payment records) to meet legal or accounting obligations. Server logs are kept for a limited period by our hosting provider.
Your choices and rights
- Access and export: you can view all your data in the app and export your items as a CSV file at any time (Import → Export all items as CSV).
- Correction: you can edit or delete any item in the app.
- Deletion: email thriftledgersupport@gmail.com from your account's email address to ask us to delete your account.
- Subscription: you can cancel at any time from Settings → Manage subscription.
Depending on where you live, you may have additional rights, such as the right to object to or restrict certain processing, or to complain to a data protection authority. To exercise any right, contact us at thriftledgersupport@gmail.com.
Security
We use industry-standard measures to protect your information, including encrypted (HTTPS) connections, hashed passwords, and database rules that let each account access only its own data. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
Children
Thrift Ledger is not intended for children under 16, and we do not knowingly collect information from them. If you believe a child has given us personal information, contact us and we will delete it.
International users
Our service providers may store and process information in the United States and other countries, which may have different data protection laws from where you live.
Changes to this policy
We may update this policy from time to time. If we make significant changes, we will let you know in the app or by email before they take effect. The date at the top shows when it was last updated.
Contact
Thrift Ledger LLC
thriftledgersupport@gmail.com